Use this checklist when a Housemate gives notice or prepares to move out. It is important to confirm the move-out date, document the room condition, handle keys/access, and complete any security deposit accounting according to the rental agreement and applicable law.
Housemate Name: ___________________ Room #: ___ Notice Received Date: _______ Move-Out Date: ________ Rental Ending Date: ________ Security Dep.: $_________ Room Inspection Date: _____ Forwarding Address:[ ] Yes [ ] No
Before Move-Out
[ ] Written notice received
[ ] Move-out date confirmed in writing
[ ] Rental ad placed with date available
[ ] Rent responsibility confirmed
[ ] Right to show room reviewed
[ ] Showings scheduled
[ ] Forwarding address requested
Cleaning Expected:
[ ] Personal belongings removed
[ ] Trash removed
[ ] Closet emptied
[ ] Drawers emptied
[ ] Bedding/linens returned, if provided
[ ] Furniture left in place
[ ] Floor vacuumed/swept
[ ] Bathroom area cleaned
[ ] Bathroom supplies removed
[ ] Kitchen/common items removed
[ ] No food left behind
Walk-Through Inspection
[ ] Photos taken
[ ] Room inspected
[ ] Bathroom inspected
[ ] Furniture inspected
[ ] Keys/access checked
[ ] Damage noted: ____________________________________________
[ ] Cleaning needed: ____________________________________________
[ ] Missing items noted: ____________________________________________
[ ] Ordinary wear and tear separated from damage
Security Deposit:
Security deposit refund and/or written accounting completed within the time required by the rental agreement and applicable law.
Access and Security Items
[ ] Bedroom key returned
[ ] Digital door code changed
[ ] House key returned, if applicable
[ ] Garage opener returned, if applicable
[ ] Wi-Fi password changed, if needed
Start Preparing for the Next Housemate
Once the room is empty, clean it, make any repairs, replace anything worn out, and prepare it for the next housemate. A clean, fresh room makes a better first impression and helps justify the rent you are charging.
Final Thoughts
Good housemates will eventually leave. That is part of renting rooms. The goal is to handle the transition professionally, protect the condition of the home, and get the room ready for the next qualified housemate without unnecessary conflict.
The Live-In Landlord Starter Kit
Everything You Need to Turn an Empty Bedroom into Reliable Monthly Income